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Player/Coach Carding

This page is designed to assist leagues and clubs with registration, and competitive Club Admins with carding. If you are a parent or coach looking for instructions to register, please contact your club administrator. If you are a club or league admin looking to set up Demosphere, please visit the Directory to find your account executive.

 

The Basics

Ohio South and our leagues use the Demosphere system  to card players and coaches. Carding occurs through the league the team will play in, and you will work with that league to get your player cards.

Every club playing in Ohio South is set up with a unique Demosphere system or portal. Within this system, you will collect registrations for players, coaches and other identified adults (OIA's). Only coaches and players are carded, but per mandates passed in May 2019 your OIA's are required to register in Demosphere as well. If you cannot find your club at the Directory, or have been instructed to have a system set up for your club, please contact Joe Gould (gould@osysa.com).

 

Registration

Registration in Demosphere occurs through events. An event is what your players, coaches, board members, etc will register to. Every event in your system can have waivers added during registration – those reporting to Ohio South for carding or insurance purposes must contain the Ohio South waivers. You, the admin, will add them to your registration event during setup of your event.

 

Risk

As of the 2019-20 Season, new regulations have gone into place in order to help enforce a safer playing environment for all players in Ohio South. Starting in the 2020-21 Season, these risk requirements will all be handled via Player's Health, which will transmit information into Demosphere.

You can, and should, read up on the requirements here. Essentially, all adults in regular contact with your players are required to go through SafeSport training (free through Ohio South) and undergo a background check ($18). These adults are;

  • Coaches and Soccer Trainers
  • Board Members
  • Club Admins, Team Admins and Team Managers
  • Tournament Organizers
  • Athletic Trainers
  • Organizational Employees who may have the opportunity to have direct and unmonitored access to minors

The specified adults listed above can take care of all SafeSoccer requirements in Player's Health/Demosphere.

A key procedure to your success with these new requirements will be the communication from you, the club or league, that;

  1. This registration is to help create a safer playing environment for your child and provide educational opportunities to you on important health practices.
  2. This registration fulfills State and Federal legal requirements that you are subject to as a soccer club or league, which we call SafeSoccer.
    1. Lindsay’s Law (State)
    2. Ohio Return to Play Law (Concussion) (State)
    3. SafeSport (Federal)
    4. Background Checks (Ohio South)
  3. Competitive coaches and players will not be carded unless they are compliant with the four SafeSoccer requirements.

Knowing this, we have found that very few parents, coaches, admins, board members, etc. have any issue completing the registration.

RISK WALKTHROUGH GUIDE FOR COACHES/OTHER IDENTIFIED ADULTS

Player Requirements

Competitive:

  • All players who register will be asked to upload a current photo, and those not previously verified in Stack will need to upload a birth certificate.
  • Parents should be prepared to upload a copy of the players birth certificate (PDF) and a current color headshot of their child; with no animals, hats, sunglasses, or other people.

Recreational:

  • If your league is not using Demosphere for registration, an import of your player information is required. Click here for instructions (coming soon).

Coach Requirements

All coaches who register will be required to:

  1. Upload a headshot photo of themselves with no animals, hats, sunglasses, or other people*.
  2. Upload a valid, current concussion training certificate.
  3. Submit a background check ($18 for competitive coaches).
  4. Take SafeSport training (free through Ohio South).

This will all be accomplished in Player's Health. Coaches either need to register or be added into Demosphere by an admin in order to complete the requirements in Player's Health.

GUIDE TO ADDING COACHES (ADMIN)

RISK WALKTHROUGH GUIDE FOR COACHES/OTHER IDENTIFIED ADULTS

 

Other Identified Adult Requirements

OIA's are:

  • Coaches and Soccer Trainers
  • Board Members
  • Club Admins, Team Admins and Team Managers
  • Tournament Organizers
  • Athletic Trainers
  • Organizational Employees who may have the opportunity to have direct and unmonitored access to minors

They are required to:

  1. Register in their club or league system.
  2. Submit a background check ($18 for competitive/club associated OIA's).
    1. Click here for instructions you can give to your OIA's.
  3. Take SafeSport training (free).
    1. Click here for instructions you can give to your OIA's.

They do not need to be assigned to teams in the system unless you choose to do that.

Forming Teams & CARDING

Only competitive club players are carded in Ohio South. At some point you will need to form teams in your system by both creating the team itself and assigning players and coaches to it. Competitive teams need to be synced in Demosphere to the league that will do their carding, so that players and coaches can be verified and the team may be processed. Teams participating in multiple leagues should sync to each league, but only one league will provide cards. Please communicate with each league to determine who this is. Players and coaches will only be carded after they have met the requirements outlined in the above sections.

Rec leagues who are using Demosphere as their registration platform of choice will need to sync their event to Ohio South.

VIDEO: How to Sync Events and Teams

 

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