FAQ

No. During the first 45 minutes of each training session, any player wishing to train as a GK will report to the GK training area.   Here they will work with the ODP GK staff for 45-55 minutes.  Afterwards they will return to their respective age groups and be incorporated into the training session.

• There are 6 total training dates in Phase 1 (ODP District Training)
• Six training dates are in November (Outdoors). These are held in three separate locations in Cincinnati, Dayton and Columbus
• After Phase 1 is completed in November, 2005 – 2009 District Teams are selected and players invited back for Phase 2. District selections will be posted on the OSYSA website and players notified in December
• In addition, all 2010 & 2011 age group players will be involved in their own event in Phase 2. This will give the players a 'taste' of what to expect the following years when selections occur

• There are 5 total training dates in Phase 1 (ODP State Pool Tryouts)
• Four training dates are in November (Outdoors) and a fifth training date in April (During the district festival). These will be held at the District 2 training location
• After the District Festival is completed in April, 2003 & 2004 State Pools are selected and players invited back for Phase 3. State Pool selections will be posted on the OSYSA website and players notified in April 
• Note - there is no Phase 2 for these two age groups. 2003 & 2004 age groups are selected straight into Phase 3 (ODP State Pool Training)

• Those players selected to represent their district (2004 - 2008 birth years only) will compete in the District Festival. This is a one day tournament in late March/early April. The winning team will be presented with the magnificent OSYSA District Champions trophy
• After the tournament is completed, State pools are selected and players invited back for Phase 3. State Pool selections will be posted on the OSYSA website and players notified by mid April
• In addition, 2009 & 20010 birth year players will be involved in their own event at the Festival. All players will be 'scrambled' on teams playing against each other. This gives the players extra training and an experience of the event for next year. This event will mark the conclusion for the year for the 2009 & 2010 age groups

• There are 7 scheduled training sessions for each State Pool. All training sessions will be in the month of June. The schedule is usually Wednesday and Saturday sessions
• There are 16 State Pool groups (see table below)

• Older State Pools consist of January through June birth months
• Younger State team Pools consist of July through December birth months
• In mid/late June, players selected to the State Teams attending the Sub-Regional Event are announced. State Team selections will be posted on the OSYSA website and players notified
• Those players from the State Pool not selected will be named alternates to the State Team and will continue to train until their team leaves for the Sub-Regional Event. Every year, players withdraw due to family emergencies, injuries or other situations that impact their ability to attend the Sub-Regional event. At that time, alternates will be offered a position on the State Team
• State Teams attend the Sub-Regional Event in late June

• Girls & Boys Sub-Regional event is scheduled to be in Westfield, IN.   The schedule will be posted in mid-June, 2020

• All players selected for this event will be invited directly by the Regional staff
• Players will be selected based upon prior performances in Phase 1 - 3 ODP training, Phase 4 ODP Challenge Cup and prior year Regional Pool/Team training

• Early Registration opens in September 
• The early registration fee for ODP is $155.00 (Phase 1 and 2). After October 1st, the standard registration fee is $185.00. Fee covers registration, six district training sessions and t-shirt
• Onsite Registration is $195.00. Please note that any player who registers on site is not guaranteed an ODP t-shirt
• For those selected to their District team, the Phase 2 Festival tournament is also included with their registration fee
• For those selected to the State Pool (Phase 3), the early State Pool training fee is $145.00. After May 7th, the standard State Pool training fee is $170.00. This includes all State Pool training sessions
• The fees for the Phase 4 Sub-Regional event and Phase 5 Region II Elite ID camp are as published

• Early Registration opens in September
• The early registration fee for ODP is $100.00 (Phase 1).  After October 1st, the standard registration fee is $140.00. Fee covers registration, four state pool tryout  sessions and t-shirt
• Onsite Registration is $150.00. Please note that any player who registers on site is not guaranteed an ODP t-shirt
• For those selected to the State Pool (Phase 3), the early State Pool training fee is $145.00.  After May 7th, the standard State Pool training fee is $170.00. This includes all State Pool training sessions
• The fees for the Phase 4 Sub-Regional event and Phase 5 Region II Elite ID camp are as published

The easy answer is "No".  We understand that players are going to have commitments (soccer tournaments, family activities, school obligations) that may prevent them from attending a session.   Missing a session will not be held against a player.   Players will be evaluated based on the sessions that they do attend. For example, if a player makes one of the six sessions, then they will be evaluated based on how they perform during that one session. The more sessions that a player attends, the more opportunities the staff will have to see and evaluate that player.

There are no evaluations for Phase 1 or Phase 2. All players will receive an evaluation if they are selected for the State Pool (Phase 3). If a player voluntarily quits the program or does not continue with ODP (after announcement of the State Team), he/she will not receive an evaluation.

Players who have their player card through Ohio South but reside in a state other than Ohio South are welcome to attend ODP training and can be selected for the Sub-Regional event. Players must receive permission from both their home State Director of Coaching and the Ohio South Director of Coaching - Bill Glaze during the registration process.

No, we do not allow players to train with any other group unless under specific instructions from the Regional or National staff.

YES, YES, YES… College coaches are on Ohio South’s ODP Staff, Regional Staff and National Staff..... as well as make guest clinician appearances multiple times throughout the year.

To complete the paperwork portion of the onboarding process, Stack Sports needs clubs to complete the electronic signature on the software license agreement and the deposit account information.

Stack Sports will be providing services to you, the club, that establishes a business relationship. Those services include hosting content online, data security, online software tools and more. Club account information is collected to ensure proper handling of compliance and our fiduciary responsibilities to you.

In your league or club specific Stack system. Go to the Directory.

Please use these instructions for an already existing event.

Please click here for instructions.

Most likely, it is one of two things;

1) They are not a confirmed participant or coach.

2) They only created a Member Account and did not actually register into your event.

The most likely of the two is the second...this is a very common occurrence and means that the parent or coach only made their "universal Stack account" in your system, but they didn't complete a registration form to any event of yours.

Sign up for anyone new happens in these two parts;

1. Member Account creation
2. Registration to an event

When a parent or coach clicks on the Register Now button at your "yourclub.osysalive.com" site, or uses the direct URL from these buttons, it has them do both in progression at one time. The key here is that they have to keep going.

Stopping in the middle of registration will save their progress, but it only creates a Member Account - they must finish the registration in order to show in your backend.

We have also found that most parents get stuck on this page:

They just need to hit Continue Registration on this page to continue forward. They are not done.

So if you can't find a Coach or Player, they need to click the Register Now buttons or use the direct link you sent out, log in with the account they made, and continue through registration until done.

Please read this email.

Carding occurs through several steps and is only for Competitive/Tournament Only teams (not your normal Rec team);

1.  All players and coaches need to register to their Age Group in your league or club Stack system. If returning, parents and coaches should use the same account from prior years to register!
2.  Teams are formed to (under) the Age Group.
3.  Players and coaches are assigned to the team.
4.  The team is activated to the league that will do its carding via the Request Team Activation button. The league will then approve the team in their Stack system and Age/ID Verify any players that need it.
5.  Once all players are verified, you should then register the team to the league via the Register for a league or tournament button on the team page, which should now be available.
6.  The league will provide you with cards and rosters. Please be sure to communicate with your league!

Click here for instructions.

In order for your league and Ohio South to have accurate data, it is important that your players have the correct Member Type. If a competitive or travel player registers in a recreational event and you move them into a competitive event (or vice versa), their Member Type goes with them - meaning it remains set at Recreational. To change it to Competitive, please use this step-by-step guide or watch the tutorial below.

The process to complete a transfer is as follows:

1. The club to which the player is coming to must initiate the transfer in Stack.
2. The completed transfer form (must have signatures!) and player card must be either;

• scanned and emailed to the league, and if the transfer involved multiple leagues (leaving one and going to another), both leagues should be cc'd on the email. A photo of the player card cut in half attached to the email is acceptable.
• or physically turned in to the office of the league, or one of the leagues, involved in the transfer.

3. Once the league(s) verifies all is in order, they will approve the transfer request in Stack. This will move the player record off the old team and onto the new, and new cards, roster can then be printed.
4. Either the club admin of the team the player has left or the league (correlate on this) needs to "trash" the transferred player from their old roster. This is done via the Manage Roster button on the league registration for the team. If your roster is locked, contact your league.

Teams who are switching leagues for the Spring season will register to the spring league in the system, but will continue to be affiliated with the fall league.

The fall league will continue to process cards and revised rosters for any new players that are added to the team.

Stack Support is available to anyone Monday - Friday, 8am to 8pm ET.

866-892-0777 (2-2-1)

We recommend calling - not email! The office is based in Texas and you'll reach a live person.

Google Chrome, which can be downloaded for free. Firefox will also work.

We highly recommend using an incognito window in Google Chrome or a private window in Firefox when using Stack, that way you see the most up to date information.

Never use Internet Explorer or Safari with Stack.

Competitive: Players must register to their league or club system, and during registration submit a current (within last 6 mo.) headshot photo, in color, with no animals, hats, sunglasses or other people (think school photo). Ideal dimensions are 150x300 px or 300x400 px.

Additionally, players must submit a birth certificate (PDF) for Age/ID Verification.

Recreational: Players must register to their league or club system. No photo or birth certificate is required.

These individuals have the most to complete. Please make sure you are brushed up on our SafeSoccer requirements here.

Coaches:

• Register in Stack.
• Submit a current (within 6 mo.) photo; color, no animals, hats, sunglasses or other people; 150x300px or 200x400 px.
• Upload a current concussion training certificate (CDC or NHFS) in their coach Member Account.
• Complete SafeSport training.
  • Instructions
• Hold a current background check.
  • Instructions to submit a background check.
• Be assigned to their team (competitive only).

Board Members/Admins/Trainers/Other Identified Adults (not a coach):

• Register in Stack (as a "coach")
• Complete SafeSport training.
  • Instructions
• Hold a current background check.
  • Instructions to submit a background check.

For anyone who registers as a 'coach', when they log in to their Member Account in your league or club system they will see three upload slots assigned to their name:

Safety Certificate: Ohio South has no requirement for this slot. Your league may require a coaching license to be placed there. Contact them for more information on their requirement.

Concussion Document: This is where a coach may upload his/her current concussion training certificate. Not required for anyone but coaches.

Abuse Prevention (aka SafeSport): This is where anyone who registers as a 'coach' should take SafeSport training. The button will say 'Begin Training' if there is nothing uploaded in this slot from last year. Once completed, the API that connects Stack to SafeSport will automatically change the dot you see as the admin from grey to green. The certificate itself does not need to be uploaded if the dot turns green. Please reference this email for more information on the Dot UI and how to utilize it.

If it says 'Manage', then the document currently there needs to be removed. You can do this as an admin by going into their account in the backend and removing the current document. Once you remove it, it should say 'Begin Training' for the coach after he/she refreshes the page.

Please note that if the dot is green, the coach is good to go.

Please also note the 5 criteria that must match in Stack and SafeSport accounts created in order for the API to connect: first name, last name, birthdate, gender and email address. If any of those is off in either account, the API will not connect and will not turn the dot green.

Background checks are run by NCSI and take 5-10 days to clear.

Background checks are $18 for competitive coaches and adults. There is no cost for recreational coaches and adults.

Background checks need to be submitted if you are a:

• Coach
• Admin/Manager
• Staff
• Trainer
• Board Member
• In regular and routine contact with a child outside of your own at the organization

Background checks are submitted through an external link that must be clicked on in a waiver during registration. Please click here for instructions.

Neither Ohio South nor NCSI ever run a credit report for anyone. The information you see on screen during submission is mandatory information required by the Federal government for NCSI to show everyone who submits a background screening through them.

In Stack, BC Status and RMA Status are the words used to denote the background check status, and it will show Cleared or Not Cleared.

A coach or other adult who shows Not Cleared does not mean they have failed the screening. It could mean that the name submitted does not match the name in Stack, or that not enough time has passed and the check is not completed yet.

If you have a coach or other adult who flew past the waiver during registration and needs to submit a background check, they may do so at OSYSA NCSI.

Please contact Steve Wood if you have questions or concerns: swood@osysa.com.

SafeSport Information

In Stack, SafeSport is managed through the Abuse Prevention slot for anyone who registers as a 'coach'.

The Abuse Prevention slot is where anyone who registers as a 'coach' should take SafeSport training. The button will say 'Begin Training' if there is nothing uploaded in this slot from last year. Once completed, the API that connects Stack to SafeSport will automatically change the dot you see as the admin from grey to green. The certificate itself does not need to be uploaded if the dot turns green. Please reference this email for more information on the Dot UI and how to utilize it.

If it says 'Manage', then the document currently there needs to be removed. You can do this as an admin by going into their account in the backend and removing the current document. Once you remove it, it should say 'Begin Training' for the coach after he/she refreshes the page.

Please note that if the dot is green, the coach is good to go.

Please also note the 5 criteria that must match in Stack and SafeSport accounts created in order for the API to connect: first name, last name, birthdate, gender and email address. If any of those is off in either account, the API will not connect and will not turn the dot green.

Please visit this page to complete all of this.

State Cup assignors must be used. You cannot use club or league assignors for State Cup games. You will submit a ref request form for any new requests or for updates to an existing request.

We plan to have the schedules posted by 12/9.  Teams will have three weeks to get their game date finalized with the other team(s) without having to attend the mandatory scheduling meeting on Saturday, January 4th at the Ohio South AGM. All ref request forms must be submitted with full field info by Thursday, January 23rd.  

All preliminary games must be played by Monday, April 7, 2020. Do not wait until the last day to play because if you get canceled, there will be no time for reschedules. We cannot grant extensions.

Your first Round Robin game must be played by April 30, 2019. Do not wait until the last day to play because if you get canceled, there will be no time for reschedules. We cannot grant extensions.

A neutral site must be found if a team would have to travel 60 miles on a school day and are not given at least two weekend date options to play. 

Once you submit the referee request form, you should receive a copy of the form you submitted. You will also get an auto-email from Ohio South that your referee request form has been received. 48 hours after submission, you should check the referee scheduler below to double check that your State Cup self schedule game is on the ref schedule.  Three days prior to your game, you should check it again to make sure refs have been assigned. http://www.thegameschedule.com/ohiosouth/

The home team is responsible for obtaining and paying for the field rental for both the self schedule preliminary game and the self schedule round robin game. Both teams must agree on the date and time of the self schedule game. If two teams meet at a neutral location, the home team has given up home field advantage and any rental fees will need to be split between both teams.

Club pass players may be used for State Cup.  Players must be rostered to a team within your club that is an Ohio South/USYS carded team. Players may only be on one event roster for State Cup and/or Presidents Cup.   They may not play for any other team in either event.  If you wish to use a Club pass player, they must be included on your event roster that is turned in to the State office before the kickoff of the first State Cup game.  

Please also see the National Championship Series Playing Rules Rule 221 Section 2 here, 

State Cup games take precedence over all other soccer events. We do the best we can for scheduling, but we cannot make everyone happy. Make sure you communicate early with your parents so they avoid scheduling SATs on the day of State Cup. There are 7 testing dates.  Make sure they register for one of the other 5 test dates instead of in May.

Unfortunately, due to issues with field/time slot scheduling, referee availability, and having age groups play at the same time, we cannot schedule around coaches with multiple teams at the Round Robin level.  If the teams advance to the Semis/Finals and play at the same time, we do try to move fields so they are next to each other.

No, teams and players may only play in one event as they run simultaneously.

We do not allow teams to play up in State Cup.

1. Preliminary games will be played in single elimination format in order to get down to 16 teams or into brackets of 4 if less than 16 teams enter in an age group. These preliminary games are self scheduled between the home and visiting team.
2. Once Preliminary games are completed, teams will be seeded into brackets of 4 and will play a Round Robin against the other three teams in their bracket. One of these round robin games will be self scheduled, and the other two will be scheduled by Ohio South during the Round Robin weekends. (All three of these games must be played regardless of whether they will affect the outcome for advancement.)
3. The Semis and Finals games will be in single elimination format.

There are no refunds if your team withdraws.

The maximum number of players on the event roster for 9v9 is 16.  The maximum number of players on the event roster for 11v11 is 22.  Please note that for 11v11, a maximum of 18 players may be listed as game active.

Girls and Boys Round Robin:

May 1-3, 2020 (Games may be held on Friday at 5:30 so please plan ahead!)

Semis/Finals: May 15-17, 2020

Rain Date: May 30-31, 2020

Play-in Games will be used to get to even brackets of 4, 8, 12 or 16 teams.

Teams will advance from the Round Robin to the Semis/Finals weekend.

All teams are accepted into the tournament who meet the league eligibility requirements as long as we receive your registration AND payment in our office by the deadline date. Some Teams may be seeded and then we would do a double blind draw for the remaining teams in the bracket. Play-in Games will be played as self schedules prior to the Round Robin weekend to get to even brackets of 4, 8, 12 or 16 teams.

The maximum number of players on the event roster for 9v9 is 16.  The maximum number of players on the event roster for 11v11 is 22.  Please note that for 11v11, a maximum of 18 players may be listed as game active.

Club pass players may play in Presidents Cup if they are approved on the team's Presidents Cup Event roster.  Players can only appear on one event roster for all State tournaments(State Cup, Pres Cup, Governors Cup).  Players must have an Ohio South player card, be carded to a team within your same club, and cannot not be rostered to a GLC team.

We understand that teams and/or coaches may have conflicts for Presidents Cup.  Our tournament has grown significantly which is great!  However, it has created other issues with field capacity and the number of games being played each day.  Unfortunately, making one change in the schedule would have a snowball effect on causing conflicts for other teams.  Therefore, we are not able to honor requests to change times and/or locations for Presidents Cup games due to team or coach conflicts. The only time we will make a change is if we have made an error in the schedule or there are location/field issues with the venue.  Thank you for understanding on this matter!

Ohio South will pay referee fees for all Round Robin through Finals games.  Teams will split the referee fees for any Self schedule play in game.

Yes, if your team plays in the U13-U19 Ohio South Presidents Cup, the champion is required to play in the Midwest Presidents Cup.