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Participation in all soccer competitions (tournaments, multi-team competitions or friendly games) played by OSYSA/USYSA players and teams outside the boundaries of Ohio South Youth Soccer Association, Inc., must be approved by the State/District Commissioners, State Registrar, or by the Executive Director located at the State Office. This approval can only be granted by these authorities and penalties will be applied to all teams, players, or coaches who violate the rules specified in this regulation. Travel permits will only be authorized for participation in USSF/USYSA sanctioned tournaments, or exhibition games with USSF/USYSA sanctioned teams.

All travel, outside of sanctioned league play, is under the jurisdiction of the Ohio South Youth Soccer Association, Inc.

A.TRAVEL PERMITS

The following procedures must be followed in all cases when a OSYSA/USYSA registered team is going to participate in competition (games or tournaments) outside of the Ohio South Youth Soccer Association, Inc. boundaries.

1.The USYSA Application for Travel is to be used to request permission to travel. Teams are not permitted to travel without an approved "Application for Travel". This includes tournaments, multi- team competitions, games or friendly games.

2.Teams are required to submit an USYSA "Application for Travel" to the State District Commissioner or to the Executive Director at the State Office. This packet as submitted to the State/District Commissioner must include the following items for each team applying for travel to each tournament and/or game:

a.Four (4) LEGIBLE copies of the Application for Travel.
b.Four (4) LEGIBLE copies of the teams validated League Roster.
c.Four (4) LEGIBLE copies of the teams Tournament Roster (if applicable).
d.One (1) LEGIBLE copy of the USYSA Application to Host Tournament, approved by the appropriate State or Provincial Association.
e.Four (4) LEGIBLE copies of the tournament guest player roster if guests are scheduled to attend at the time the application is submitted. f.One (1) LEGIBLE copy of the written tournament authorization to add guest players, if not so indicated on the "Application to Host Tournament"    and if guest players are being included with the team.
g.One (1) stamped envelope addressed to the Tournament Director of the tournament to which travel is being requested.
h.One (1) stamped envelope addressed to the coach of the team requesting to travel.
i.Team applying for travel outside of North America (i.e. USA, Canada, or Mexico) must also include a check for $25.00 payable to the United    State Soccer Federation.

SPECIAL NOTE: For Requests for Travel submitted to the Executive Director to the State Office, In lieu of four copies of the material requested and the stamped envelope, you may include one (1) copy of each and a check or money order for $2.50 to cover the cost of stamps and copy expenses.

3.The travel application and supporting material must be submitted and received at by the District Commissioner or at the State Office at least 30 days prior to competition in any state, Mexico, or Canada or 120 days prior to competition in any other country.

4.Guest Players must be listed on the Tournament Guest Player Rosters such players will be authorized to travel ONLY if the request for travel includes written tournament authorization for guest players.

Such authorization on the approved USYSA "Application to Host" application is sufficient.

5.Guest Players (if authorized by the Tournament) may be added to the team for the tournament any time prior to the start of the tournament. If a team wishes to add guest players after the travel permit has been approved, four (4) LEGIBLE copies of the teams Tournament Guest Player Roster and four (4) copies of the Leagues Roster with those players who are not attending being marked off are to be completed and submitted for approval to the State/District Commissioner or sent to the State Office for approval. Requests for Approval sent to the State/District Commissioner must include self addressed and stamped envelopes for the Tournament Guest Player Roster in the same manner as when the original Travel Permit was submitted. If submitted to the State Office include only one copy of this material and a check or money order for $2.50 to cover the handling cost of postage and copying.

6.No more that 18 players may be listed on any roster. If Guest Players are being added using the Tournament Guest Player Roster, the team must indicate on the roster completed for the tournament and their validated League Roster the players not playing in the tournament. On the teams league roster, those players not attending the tournament are to be marked off.

7.League Guest Players (if the team's league authorizes league guest players) are not official league rostered players and can participate only in tournaments which permit guest players. A Tournament Guest Player Roster must be completed for the League Guest Players as indicated above.

8.Guest players may be added any time prior to the start of the tournament if the tournament permits guest players. Guest players may be approved by the Executive Director at the State Office prior to travel, or the State/District Commissioner/State Registrar may approve Guest Player Rosters. A copy of the approved travel permit, the tournament authorization of Guest Players, the player pass for the Guest Player, and the Guest Player Roster must be available for inspection by the individual approving the Guest Player Roster if submitted after the Application for Travel has been approved.

9.The travel permit will not be issued until all required material is provided by the applicant. If the 30 day deadline is not met due to missing material, the applicant will be held responsible for the appropriate fine. (see Section D for details)

B.LEAGUE RESPONSIBILITIES

Primary responsibility for certification of Travel Rosters Forms (T.R.F.) lies with the State/District Commissioner or the Executive Director located at the State Office. Some leagues may require that application for travel be first routed through their League Registrar or other League/Association Official. See your League Manual for such a procedure.

Initial routing through the League does not absolve the applicant from meeting the 30 day deadline by which the Executive Director or State/District Commissioner must receive the application packet. See section D for details.

The League is responsible for forwarding a computer disk listing all players on all league rosters to the State Office. The Executive Director, if necessary, will use this data about the Teams Official League Roster to validate all Travel Permits.

It is the Leagues' responsibility to promptly provide their computerized data on all team rosters to the State Association's State Office. Travel permits may be delayed until after the State Association has receive the League/Association computerized league roster data.

The State Office may call upon the league to verify league rosters if necessary.

C.OSYSA RESPONSIBILITY

It is the responsibility of Ohio South Youth Soccer Association, Inc. to ensure that only USYSA teams in good standing participate in USYSA sanctioned tournaments (or games) and travel only with certified rosters.

1.If the application is approved OSYSA will: a.Stamp the Tournament Roster and the Tournament Guest Player Roster (if applicable) with the State validation stamp and sign the Application for Travel. b.Distribute one (1) copy each of the Application to Travel, validated League Roster, validated Tournament Roster (if applicable) and validated Tournament Guest Player Roster (if applicable) to: 1)Coach of applicant team. 2)Tournament Director or coach of host team when traveling for competitions other than tournaments. 3)Host State Association. 4) The appropriate District Commissioner 5) State Office file.

2.If the application is disapproved, OSYSA will;

a.Mail a copy of the disapproval to the team stating the reason; b.Mail a copy to the State Commissioner stating the reason; c. Mail a copy to the District Commissioner stating the reason: d.Mail a copy to the tournament director stating the reason; e.File the original application at the State Office

D. LATE APPLICATIONS

Control of tournaments requires that tournament officials have sufficient lead time to arrange for changes in the event of problems, travel permits must be submitted so that they are received by the Ohio South Youth Soccer Association, Inc. State Office at least 30 days prior to the start of play. (Applies to tournaments or games in the United States, Mexico, and Canada).

1.A fine of $1.00 per day will be charged to the applicant team for each day in excess of the appropriate deadline described above. If the application to travel is mailed late, the late fee should be included with the travel permit fee.

2.Late fees do not apply to teams that have been accepted by a tournament less than 30 days prior to the start of the event. If this occurs, the coach is to immediately complete the Application for Travel and attach evidence that the invitation was tendered late and the late fee will be waived.

3.Permission to travel will not be granted until this late fee is paid or permission to travel will be granted and the team will be billed for the late fee. Checks are to be made out to Ohio South Youth Soccer Association, Inc. Late Fees are due and payable within 10 days of the coaches receipt of the billed amount from the State Office.

4.If the teams late fee is unpaid 10 days after the receipt of the OSYSA invoice, the team will be considered in bad standing and their league will be notified to drop the team from their program pending payment of the fee. Any games missed during the period of bad standing will be a forfeit and cannot be made up. Teams placed in bad standing will receive a copy of the notification to their League/Association.

5.If any team has ever been put in bad standing for failure to pay either late fees or travel permit fee, no further travel permits will be approved until all fees (travel and late) have been paid

6.Any unpaid late fees, travel sanctioning fees, unpaid fines, or bad checks that have not been reimbursed will result in disqualification from all USYSA sanctioned activities, including league play.

7.A $15.00 fee is charged for all bad checks and failure to pay to reimburse OSYSA for the amount of the check and the bad check fee will result in a team being placed in bad standings and this will result in disqualification from USYSA sanctioned events, including league play.

8.The date of receipt of all of the material required by the State Office or the post mark date (which ever is earliest) is the date that will be used to determine if the Application for Travel is late. If the team does not include all of the required material, the date of receipt (or post mark date) of the last of the required material will be used to determine the charge of a late fee. Post mark date is the U. S. Post Office date, not a postage meter date.

9.Travel to foreign countries (other than Mexico or Canada) requires submission of a roster and travel permit to the District Commissioner at least 120 days prior to the start of play and follows the above procedures. Applications submitted less than 120 days in advance of play in foreign countries (except Canada or Mexico) must include the late submission penalty of $1.00 per day. The application for travel will then be submitted to USYSA/USSF who will make the determination if they will approve any application for travel submitted less than 120 days in advance of the travel date.

E.EARLY SPRING - EARLY SEPTEMBER TOURNAMENTS

1.Teams that elect to travel to tournaments held in early spring or September, may due to the time that Member League or Association validate both rosters and USYSA Player Passes, have difficulty getting their USYSA Player Passes and authorized roster more than 30 days prior to the date of the tournament.

2.In this event, the team is to submit his/her Application to Travel with the required copies of the necessary material to the State/District Commissioner State Office at least 30 days in advance of the tournament. Once the teams roster has been validated by his/her Member League or Association, the team is to submit the authorized roster.

3.The State/District Commissioner or State Office will hold the Application for Travel and match it up with the validated roster once it has been submitted. Once the roster has been received, it will be reviewed and if approved, validated and forwarded to the appropriate parties.

4.If this procedure is followed and the Application to Travel is receive 30 days prior to the tournament, no late fee will be charged to the team. However, if the team fails to submit the Application to Travel without the validated roster 30 days in advance, the late fee will be charged.

5.Any team that submits the Application to Travel late (with or without a authorized roster), even for early spring/September tournaments will have to pay the late fee if he/she does not follow this format.

6.This exception process (submitting a Application to Travel without a validated roster) only applies when the Member League or Association cannot validate Roster and/or USYSA Player Passes more than 30 days prior to the scheduled tournament.

7.If it is possible to submit all of the required material and the team does not include everything, the date of submission for charging of a late fee will be based on the date that all of the material is received in the State Office or the post mark date which ever is later.

8.Late fees do not apply to teams that were invited to attend a tournament less than 30 days prior to the start of the event or if teams add Tournament Guest Players less than 30 days before the tournament.

F. UNAUTHORIZED TRAVEL

Since USYSA/OSYSA require that all teams must have validated permission to travel, appropriate disciplinary action will be taken if a team travels without an authorized travel permit, plays in an unsanctioned competition, or competes against teams not registered with USSF/USYSA.

G.MEDICAL RELEASE AND INSURANCE

It is a recommendation of the Ohio South Youth Soccer Association, Inc. that all teams that travel carry with them medical forms providing authority for the coach or manager to arrange for medical treatment in the event of injury. Coaches are also responsible to insure that all players on the team carry their own medical insurance (or that it is provided by their own soccer organization). It is recommended by Ohio South Youth Soccer Association, Inc. that all clubs/teams carry their own medical insurance to protect coaches, parents, sponsors, and players.

H.TYPES OF TEAMS

There are six different types of USYSA teams. Under normal circumstances, these different types of teams do not compete against one another. Normally, every team in Ohio South Youth Soccer Association, Inc. that requires a travel permit is a Club Team. Club Teams should only compete in competition which is composed of other Club Teams. The term Select used with each type of team in effect means All Star. Each type of team is defined below.

1.State Select Teams

The official "State Select Team" is the State Team of The Ohio South Youth Soccer Association, Inc. whose players are chosen on a state wide basis from Club teams. These teams do not compete as teams in USYSA sanctioned leagues. These teams represent Ohio South Youth Soccer Association, Inc. in the regional and national Olympic Development program.

2.League Select Team

The official "Select Team" of a league whose players are chosen on a league wide basis from Club Teams within that league.

3.Tournament Team

A travel or competitive team put together for the sole purpose of playing in a tournament or other sanctioned competition. The roster for this type of team includes guest players from one or more club teams. This team can play only in tournaments which accept guest players.

4.Club Team

A travel or competitive team composed of players who are listed on the team's league roster and does not include guest players. These teams must be entered into and play in a USYSA sanctioned league to qualify as a club team and to be eligible to play in USYSA competition. This type of team constitutes the largest number of teams registered and playing in OSYSA. If guest players are added to this type of team for play in a tournament, this team becomes a tournament team.

5. Recreational All Star Team

A team composed of players selected from more that one team which participates in a Recreational, House, or Intramural Program for a Club, League, or Association.

I.TEAM RESPONSIBILITY

Participation in all soccer competitions (tournaments or games) played by OSYSA/USYSA players and teams outside the boundaries of Ohio South Youth Soccer Association, Inc., requires that the teams meet the requirements of USYSA, OSYSA, and the tournament. Any team that does not meet the requirements set by USYSA, OSYSA, and the tournament are subject to sanction and/or penalty from OSYSA. I.TOURNAMENT RESPONSIBILITY

All tournaments must follow all of the rules of USYSA as they relates to operating a tournament and must provide equal and fair treatment to all teams entered in the tournament.